Whether you are an independent worker or a company, nobody can avoid meetings. We really need those formal discussions for decision-making, collaboration and teamwork. Shared offices offer professional meeting rooms where people can discuss work and give presentations an ideal setup. They are amazing for both in-person and virtual meetings. But which one is actually better when it comes to shared workspace?
The Rise of Virtual Meetings
It was especially with the global pandemic that virtual meetings became a part of the work routine. Professionals were using various video-calling tools to connect with domestic and international teams to stay connected and keep the work going. Also, with companies adopting the hybrid work model, virtual meetings enable maintaining communication without everyone being in the same space.
The Power of In-Person Meetings
Despite the popularity of virtual meetings, in-person interactions can’t lose their significance. Face-to-face meetings offer a personal connection and immediate feedback that digital platforms are yet to achieve. Especially when you are in a shared office space in Noida for in-person meetings, the collaborative environment wonderfully enhances productivity.
VIRTUAL MEETINGS IN SHARED SPACES
Pros:
Flexibility and Convenience: It takes just a few clicks and members can join from any location which means greater participation. This can be particularly helpful in the case of working from shared offices. Members can be scattered in different locations but can still connect at the click of a button.
Cost-Effective: Virtual meetings can happen from anywhere hence, no expense for travel and accommodation. When working from a shared office space in Noida like Lets Connect Noida, you save on booking meeting rooms or other facilities because that’s all in-house. This is particularly beneficial for startups or freelancers working on tight budgets.
Time Efficiency: When discussions are possible virtually, the travel time cuts and people can quickly switch to another task. When in a shared space, one can just get done with their call and get back to the next task.
Environmental Impact: With less traveling and smart utilization of resources, virtual meetings become an eco-friendlier option with lesser environmental impact.
Cons:
Technical Difficulties: Since virtual meetings totally rely on stable internet connections and technology, any issues or glitches can disturb the calls and communication which can be very frustrating.
Lack of Personal Connection: Team members are not physically present with each other and it can impact the sense of community. With no physical touch and spontaneous conversations, it’s not as easy to build professional relationships.
Zoom Fatigue: Long virtual meetings can be so draining. Spending too much time on video calls might also diminish productivity and enthusiasm.
IN-PERSON MEETINGS IN SHARED SPACES
Pros:
Enhanced Collaboration: In-person meetings encourage and improve collaboration and communication. With everyone present in shared office spaces, meetings often lead to brainstorming sessions, informal chats and the sparking of innovative ideas.
Stronger Team Bonding: Besides being professionally advantageous, physical meetings also bring people together. Shared offices contribute to the culture of community that encourages networking and coffee breaks that build stronger team relationships.
Fewer Distractions: During meetings in coworking spaces, there are fewer distractions or background noises like in virtual ones. Shared offices often have dedicated and well-equipped meeting rooms with a professional atmosphere that enhances productivity.
Immediate Feedback and Engagement: In-person meetings invite immediate responses and team engagement. One can pay better attention to detail when physically present. People are active, they listen and speak up leading to faster decision-making and stronger outcomes.
Cons:
Logistical Troubles: If a team is spread across geographies, how can they all be in the same place at the same time? Also, there are chances that the shared office doesn’t have a meeting room available because you forgot to book in advance and now other teams are using them.
Higher Costs: If you are already a member, you can use the in-house meeting rooms as a part of the package but if you are booking otherwise, you need to pay for the meeting rooms. Now this may or may not be as cost-convenient for freelancers and small businesses.
Time-Consuming: One needs to travel to reach for in-person meetings which can be time-consuming. And the time that could be spent in working on other things will also be wasted on arranging for and conducting in-person meetings.
COMBINING BOTH THE OPTIONS FOR MAX BENEFITS
Hybrid meeting model saves the day by because it offers the benefits of both the meeting options. In hybrid meetings, some participants can join virtually the physically present ones. You get the flexibility without losing the personal connection. Shared spaces like Lets Connect Noida are equipped with high-speed internet, tools for video calls, whiteboards, projectors and other things that can back a good meeting. Workers can maintain their professional interactions while also including members who can’t physically join.
So, which is Better for Shared Spaces?
Actually, the answer depends on the specific needs. In cases where the entire team has to be there for brainstorming, discussion and high-level decision-making, one would need to have in-person meetings. Otherwise, in situations where the team wants convenience and can work remotely, virtual meetings are good to go with. They will also be cost-effective and save time. But in all honestly, a hybrid approach might be just the best solution because it can combine both meeting styles and the professionals can choose how can they be a part of the meeting.
Whether you opt for in-person or virtual meetings, Let’s Connect Noida offices are there to help you with both!
