Do you wish to start your business without having to invest a fortune? Do you wish to test the waters in different markets without having a physical setup in the location? Do your employees love working from home? Have you considered the virtual office service? It is an offering of the coworking industry that allows you to work remotely while having a physical presence in a particular location.
The virtual office service offers you features like mail handling, telephone answering, office location and meeting room so that you have a proper work address for various paperwork and client meetings. You can have a virtual office in Delhi, Noida, Hyderabad, Mumbai, or even in cities like Surat, Pune and Jaipur so you can test markets without any heavy investment.
In recent years, the demand for virtual office services has been very high due to the rise in remote working professionals. People don’t want their travel to hamper the quality of their work and hence they take their job wherever they go.
You can make the most of the features of the virtual office if you are just starting up or you’re a startup. Let’s check what it has to offer:
Top 7 Key Benefits Of Virtual Office For Remote Workers
Lower overhead costs
Since you’ll only be using the office address and not exactly the office space, the membership cost would be lower than you thought. You would get to use the meeting room as required along with other services as part of the package. Anybody can send you couriers at the given address and you can also use this office address for business registration, GST registration, website and all paper works. This is exactly opposite to a traditional office where even the tiniest of expenses is borne by you. Since coworking spaces are managed offices, everything is managed by the service provider.
Simple agreement
Since this is a service of flexible spaces, you can customize the services as per your requirements. Increase it or decrease it, it’s up to you. You’ll be charged every month and there will be no heavy security amounts like in the case of traditional spaces. Virtual offices are here to support and encourage a healthy work culture and not a binding one.
No daily travel
Suppose you work in an office in Noida and you have to travel every day. The distance could be anywhere between 10 minutes to 2 hours. Traveling is said to take the biggest time of a person’s day. With a virtual office, there’s no need to commute to the physical office space in Noida, allowing you to conserve valuable time and energy. The saved time is used to create and maintain a better work-life balance.
Increased productivity
As discussed virtual office leads to a reduction in commute time, and those hours could be used for working too. The amount of energy you drain in changing metro tracks and in traffic will be directed to the actual job. A fresh mind and energetic body work better and hence, more productivity.
Better work-life balance
People working from home can spend more time with their families than they ever did. Catching up with friends becomes easy and frequent when you are not out from home for 12-13 hours per day. The virtual office is loved by people who always wanted to but couldn’t give time to their near ones. This makes employees happier and happy staff works better.
Test waters in different markets
Since the virtual office service doesn’t mean a physical workspace, you can explore regions by registering them in one. You can expand your business across cities by just registering for a virtual office in that area. For example, if you work in Delhi but wish to test the Noida and Gurgaon markets, then you simply register for a virtual office in Noida and Gurgaon and use that address for hiring, meetings and mail. You will always have an office to go to when you are traveling.
Access to global talent
You can have a person in any corner of the world where your clients/markets are by hiring a person for and from that location. Looking to serve clients in Dubai? Hire a virtual office and an employee from Dubai for them. Things have become simpler, expansion has become easier and access to human resources is easier.
How Does The Virtual Office Allow Us To Work Effectively?
Noida virtual office gives your business a more professional, credible and legitimate touch that can never happen when working from home, especially for certain businesses that require frequent client dealings and documentation. Having a prestigious address ensures that your business is looked at as other sincere businesses out there.
A business owner always needs a visiting card, a website and an email ID for clients, customers and business-related procedures. Also, you cannot give your residential address and landline number for official papers as this only affects professionalism and your business image. To make your business seem more approachable and “real”, the virtual office is there to help.
Choosing an office location that backs your reputation is very useful. There will always be a difference between choosing a virtual office in Faridabad and a virtual office in Noida. The biggest benefit of a virtual office is that you can work from anywhere while maintaining a professional image by having an address of a prime location. If you want to cut costs by avoiding the expenses of a physical office, virtual offices offer the perfect solution. Not just small ventures but even big corporations are enjoying its advantages.
How Will Virtual Office Work Best For You?
- Every employee must have access to a computer. It can either be their laptops or the company-provided systems. Remote working requires a computer as much as high-speed internet. To make virtual offices work effectively, make sure the employees are equipped.
- Since everyone will be working from different locations, it can cause problems if people don’t have their respective sets of data/information. Make sure that the right person has the right information. Since everyone would be working remotely, everyone must be equipped with their share of information for smooth operations.
- Yes, your team is connected all the time but there must be somebody who would take the outside calls for you. Business inquiries, client messages, or call forwarding to a specific person is better done by a person operating the landline. Hence, use the service that comes with a Noida virtual office.
- While the virtual office supports remote working, staying connected with the team remains essential. For certain projects, the teammates could meet and discuss things face-to-face. There can be important discussions that can’t happen over the phone calls. Also, catching up once in a while instills the feeling of belongingness in employees.
Managed office spaces in Noida, Bangalore, Hyderabad, and other regions relieve local entrepreneurs from the burdens typically associated with renting and maintaining an office. The virtual office is an amazing concept for small and medium companies who must be focusing on their projects rather than the furniture and fittings and for remote workers who wish to set their business up but can’t afford to show up at the same place every day.
